Course Cancellation Policy

All course registrations are confirmed upon receipt of payment.

Participant Cancellations

• Cancellations submitted 14 days or more prior to the course start date are eligible for a full refund, minus any non-refundable processing fees.

• Cancellations submitted less than 14 days prior to the course start date are non-refundable.

• At our discretion, late cancellations may be transferred to another eligible participant or converted to a credit toward a future course within 12 months.

• No-shows are not eligible for a refund, transfer, or credit.

Agency Substitutions

• Agencies may substitute a registered participant with another eligible individual at no additional cost, provided the substitution is approved in advance and all prerequisites are met.

Minimum Enrollment & Course Changes

• Many courses require a minimum number of enrolled students to proceed.

• Courses may be canceled or rescheduled due to low enrollment, participant cancellations, or other operational considerations.

• If a course is canceled due to low enrollment, registered participants will be notified as soon as possible.

Course Cancellations by Organizer

• If a course is canceled by the organizer, registered participants may choose one of the following options:

  • Transfer to the next available offering of the same or a similar course and receive an additional $200.00 credit applied toward future courses; or

  • Request a full refund of all course fees paid.

• Credits issued are non-transferable, have no cash value, and must be used within 12 months of the original course date.

Travel and Lodging

• Participants are responsible for all travel and lodging arrangements. We are not responsible for costs incurred due to course changes, rescheduling, or cancellations.

By registering for a course, participants acknowledge and agree to this cancellation policy.

Privacy Policy

Effective Date: [Insert Date]
Organization: Healthy Forest Alliance Foundation, Inc. (“HFAF”)
Status: 501(c)(3) Nonprofit Organization

Healthy Forest Alliance Foundation, Inc. (“HFAF,” “we,” “our,” or “us”) respects the privacy of our donors, members, partners, and website visitors. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website, programs, and services.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address, payment information (for donations or membership), and other details voluntarily provided.

• Non-Personal Information: Browser type, IP address, cookies, and analytics data used to improve our website and services.

2. How We Use Your Information

HFAF uses your information to:

• Process donations, membership applications, and event registrations

• Communicate program updates, newsletters, and impact reports

• Comply with IRS and state charitable reporting requirements

• Improve our programs, services, and website experience

3. Donor Privacy

We do not sell, trade, or share donor information with any other organization. Donor names may be recognized in annual reports unless anonymity is requested.

4. Data Protection

We implement reasonable technical, physical, and administrative safeguards to protect your personal information against unauthorized access, disclosure, or misuse.

5. Third-Party Services

We may use secure third-party services (e.g., payment processors, email platforms). These providers are contractually obligated to protect your data and use it only for authorized purposes.

6. Your Choices

You may:

• Opt out of receiving communications by using the “unsubscribe” link or contacting us directly

• Request corrections or deletion of your personal data, subject to legal record-keeping requirements

7. Legal Compliance

As a 501(c)(3) nonprofit, we comply with all applicable federal, state, and local laws regarding charitable solicitation and data privacy, including IRS requirements for donor transparency and financial reporting.

8. Children’s Privacy

Our programs and website are not directed toward children under 13. We do not knowingly collect personal data from children.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with an updated “Effective Date.”

10. Contact Us

Healthy Forest Alliance Foundation, Inc.
[Insert Mailing Address]
[Insert Email Address]
[Insert Phone Number]

Would you like me to also create a short “Website Privacy Notice” (1–2 paragraphs) that can appear in the footer or membership signup page, linking to this full policy? This helps with compliance and user trust.